Most business owners are aware of the national minimum wage rates of pay, and pay their employees in accordance with this. However, if an employee made a complaint about you, how would you prove the correct amounts were paid?
While it should be easy to supply copy payslips, the national minimum wage is based on the number of hours worked, as well as the rate of pay. If an employee claims they have worked more hours than they have, how do you prove otherwise? We recommend that you keep a timesheet or some other record of hours worked, preferably with the employees signature on it to prove they are in agreement.
There are many rates of national minimum wages, including a reduced rate for apprentices. However, you must be able to demonstrate that they were apprentices at the date of payment. If they have signed up for a formal college course, the date the agreement with the college was signed will prove that they were apprentices. However, if they start working for you before their college course starts, be sure to keep a log of the work they did and how this has developed their skills so you can clearly demonstrate that they were an apprentice, not just, for example, a labourer.
If you would like further support and guidance with regards to keeping full payroll records, please give David a call on 01733 372681 or email david@greenstones.co.uk